Privacy Policy - DBA-Village
“We”, “us” or
“our” means Exitas, with its registered office at Veldkant
31, 2550 Kontich, Belgium and with company number
BE0544 808 121. We act as controller for the personal data we gather through
your use of the DBA-Village website.
This Privacy
Policy is solely intended to provide you with information in relation to the
processing of personal data through your use of the website. For our privacy
practices in relation to our services, we refer you to the agreement as may be concluded
between us.
Your privacy is
important to us, so we’ve developed this Privacy Policy that sets out how we
collect, disclose, transfer and use (“process”) the personal data that you
share with us, and which rights you have. Please take a moment to read through
this policy.
If you have any
questions, concerns or complaints regarding this Privacy Policy or our
processing of your personal data or you wish to submit a request to exercise
your rights as set out in article 4, you can contact us:
(a)
Via-mail: info@exitas.be, to the attention of Geert
De Paep;
(b)
By post: to Exitas, tav. Geert De Paep, Veldkant
31, 2550 Kontich, Belgium.
This Privacy Policy was revised last on 25 May 2018.
2.
How we use and collect your personal data
Personal data is
defined as any information relating to an identified or identifiable natural
person. Identifiable refers to identifiers (such as name, identification
number, location data, etc.), that can be used to directly or indirectly
identify a natural person.
The personal data we collect, is collected and used for
the purposes as listed hereunder:
(b)
In the event you register for our newsletter,
your e-mail address will be used in order to send you our newsletters. Note however that, at the time of writing this policy, no
newsletters are sent, but this might change in the future.
(d)
We process your data to organize polls and
questions in which you can give your opinion about a specific topic/question.
(e)
We process your personal data for the purpose of
supporting the website and enhancing your user experience, which includes ensuring
the security, availability, performance, capacity and health of the website.
(g)
We may also use your personal data to fulfil our
obligations as set out by the applicable law.
The following categories of personal data can be
distinguished:
(h)
Profile data: If
you create an account on our website, we collect the following personal data
(mandatory): name, login name, e-mail address, company, country. Optional
information is function, address, phone, fax. This is information that is
provided directly by you.
(i)
Usage data: We may
collect personal data regarding your activities on our website: IP address and information
about the activity you do on the website. This information may be aggregated
and used to help us provide more useful information regarding the use of our website.
In the event the usage data is completely anonymized (and can therefore not be
traced back to you as an individual), this will not be considered personal data
for the purpose of this Privacy Policy. This is personal data that is
automatically collected through your use of the website.
The legal basis
for the processing of your personal data is legitimate interest. Without this
information we are not able to provide the service that DBA-Village offers.
Your personal data will solely be used for the purposes as
set out in this article.
3.
Retention of your data and deletion
Your data is
stored in the database until you explicitly ask to have it removed. This is
because your name is assigned to the content items you post on the website. If
ever the website is removed, your personal data will be removed as well.
In the event you
withdraw your consent or you object to our use of your personal data, and such
objection is successful, we will remove your personal data from our databases.
Please note that removal of your data may be done by anonimizing your
information. This is due to the nature of e.g. the forum, where every message
is assigned to a user and removing part of the messages from a forum thread
might make the thread meaningless.
The foregoing
will, however, not prevent us from retaining any personal data if this is
necessary to comply with our legal obligations, in order to file a legal claim
or defend ourselves against a legal claim, or for evidential purposes.
This article lists
your principal rights under data protection law. We have tried to summarize
them for you in a clear and legible way.
To exercise any of
your rights, please send us a written request in accordance with article 1 of this Privacy Policy. We will respond to
your request without undue delay, but in any event within one month of the
receipt of the request. In the event of an extension of the term to respond or
in the event we do not take action on your request, we will notify you.
The right to access
You have the right
to confirmation as to whether or not we process your personal data and, in the
event we do so, you have the right to access such personal data, together with
certain additional information that you also find listed in this Privacy Policy.
You have the right
to receive from us a copy of your personal data we have in our possession,
provided that this does not adversely affect the rights and freedoms of others.
The first copy will be provided free of charge, but we reserve the right to
charge a reasonable fee if you request further copies.
The right to rectification
If the personal data
we hold about you is inaccurate or incomplete, you have the right to have this
information rectified or, taking into account the purposes of the processing,
completed.
The right to erasure (right
to be forgotten)
In some circumstances,
you have the right to the erasure of your personal data without undue delay. Those circumstances include:
(a)
The personal data are no longer needed in relation
to the purposes for which they were collected or otherwise processed;
(b)
You withdraw your consent, and no other lawful
ground exists;
(c)
The processing is for direct marketing purposes;
(d)
The personal data have been unlawfully
processed; or,
(e)
Erasure is necessary for compliance with EU law
or Belgian law.
There are certain
exclusions to the right to erasure. Those exclusions include where processing
is necessary,
(a)
for exercising the right of freedom of
expression and information;
(b)
for compliance with a legal obligation; or,
(c)
for the establishment, exercise or defense of
legal claims.
The right to restrict
processing;
You have the right
to restrict the processing of your personal data (meaning that the personal
data may only be stored by us and may only be used for limited purposes), if:
(a)
You contest the accuracy of the personal data
(and only for as long as it takes to verify that accuracy);
(b)
The processing is unlawful and you request
restriction (as opposed to exercising the right to erasure);
(c)
We no longer need the personal data for the
purposes of our processing, but you require personal data for the
establishment, exercise or defense of legal claims; or,
(d)
You have objected to processing, pending the
verification of that objection.
In addition to our
right to store your personal data, we may still otherwise process it but only:
(a)
with your consent;
(b)
for the establishment, exercise or defense of
legal claims;
(c)
for the protection of the rights of another
natural or legal person; or,
(d)
for reasons of important public interest.
We will inform you before we lift the restriction of
processing.
The right to data
portability
To the extent that
the legal basis for our processing of your personal data is consent, and such
processing is carried out by automated means, you have the right to receive
your personal data from us in a structured, commonly used and machine-readable
format. However, this right does not apply where it would adversely affect the
rights and freedoms of others.
You also have the
right to have your personal data transferred directly to another company, if
this is technically possible, and/or to store your personal data for further
personal use on a private device.
The right to object to
processing
(a)
The performance of a task carried out in the
public interest or in the exercise of any official authority vested in us;
(b)
The purposes of the legitimate interests pursued
by us or by a third party.
If you make such
an objection, we will cease to process the personal information unless we can
demonstrate compelling legitimate grounds for the processing which override
your interests, rights and freedoms, or the processing is for the
establishment, exercise or defense of legal claims.
You have the right
to object to our processing of your personal data for direct marketing purposes
(including profiling for direct marketing purposes). If you make such an
objection, we will cease to process your personal data for this purpose.
The right to complain to a
supervisory authority
If you consider
that our processing of your personal information infringes data protection
laws, you have a legal right to lodge a complaint with a supervisory authority
responsible for data protection. You may do so in the EU member state of your
habitual residence, your place of work or the place of the alleged
infringement. In Belgium, you can submit a complaint to the Authority for the
protection of personal data (Privacy Commission), Drukpersstraat 35, 1000
Brussel (commission@privacycommission.be), https://www.privacycommission.be/nl/contact.
5.
Providing your personal data to others
Your personal data is only used within the operation of the DBA-Village
website. It is not shared with any other third party.
6.
international transfers
We will not
transfer your personal data outside of the European Economic Area
7.
Cookies
Our website does
not make use of cookies.
8.
Amendments to the privacy policy
From time to time,
we have the right to modify this Privacy Policy. You will always be able to
consult the most recent version of the Privacy Policy on the website